Setting File Collection Properties

This feature allows you to assign files one or two levels of protection. It also allows you to specify which categories to include and exclude when your file is being shared by others. If, for example, someone opens your calendar file over a network, and you've used the Shared Categories feature, they will only be able to see the categories that you specify as "show" categories. The ones you specify as "hide" categories will, of course, be hidden from view.

To access File Collection Properties:

  1. From the File menu select Collection Properties and the File Properties dialog box displays.
  2. The File Properties dialog includes the following fields: Title, Author, Subject, Keywords, Password, Password (read only), Comments, plus a Shared Categories button.

  3. The Title, Author, Subject, Keywords, and Comment fields allow you to identify your calendar file in a variety of ways. Put information in as many of the fields as desired.

  4. The Password field enables you to protect your information so that no unauthorized people can see it. Type in a password, press Enter and the Password Confirmation dialog displays. Then type the same password into the Confirmation field and click OK to continue.
  5. The Password (read only) field enables you to give access to others who may wish to view your file. The read only protection will, however, prevent them from making any changes to the file. For this level of protection, type in a password, press Enter and the Password Confirmation dialog displays. Type the same password into the Confirmation field and click OK to continue.
  6. The Shared Categories button allows you to block certain categories in your calendar file from being viewed by others who share your file over a network. If you wish to do this, click the Shared Categories button and the Show Category Selection dialog displays. Select any categories you wish to hide from the Show Category field and click the left arrow (<). The selected category will now appear in the Hide Category field. (See Importing and Exporting Files for detailed information about the Show Category Selection dialog.)

  7. Click OK to continue.