Adding Events With Details
Rather than adding an event directly into a calendar cell or the event list, you may choose to use the Add Event dialog box to add an event that contains more extensive information. You may also choose to use the Modify Event dialog box to add comprehensive information to any event that was entered directly into a calendar cell or the event list.
To add an event using the Add Event dialog box:
- Double-click a calendar cell or from the Events menu, choose Add Event. Enter the event information into the Add Event dialog box that displays.
To modify an event using the Modify Event dialog box:
- Double-click an event in a calendar cell or the event list, or right-click an event and select Properties. Or, select an event and choose Modify Event from the Event menu.
The Add Event and Modify Event dialog boxes appear with the Event tab active. Use this tab to add or change your event information. The following list describes each field on the Event tab:
- Description is used to enter as much event related detail as you wish. This information will appear on the calendar and in abbreviated form on the event list. The overflow information can be printed as an additional page accompanying your calendar and/or event list.
- Note is used to enter additional event related information. Events with notes appear in calendar cells with flags. Click the flag and the note text displays.
- Category allows you to indicate the category of the event. The drop-down category list includes the categories provided with Calendar Creator, plus any categories you have created. (See Organizing Your Events by Category for more details.)
- Priority indicates the importance of this event in relation to others on your event list.
- The Event Effects section offers several formatting controls which affect the appearance of the event on your calendar. Events can be formatted in two ways: as box events or as banner events. A box event (the default) is any single event in a cell. If a repeated event is formatted as a box event, each occurrence will appear individually in its own cell. A banner event is an event that spans two or more cells. The extent of the span is controlled by the Repeat Rule settings. (See the descriptions of Repeat Until, Repeat For, and Repeat Rule below.) Click Functions to set different formats for displaying dates and birthday information. (See Applying Functions to Events for details.)
- The Start Time and End Time fields are used to indicate the starting and ending times of the event. To specify start and stop times, you may first have to click to de-select the Do not use time check box. This will make the Start Time/End Time fields active. For all new events, the Start Time/End Time fields are initially blank. Enter event times in the Start Time and End Time fields, use the arrows beside the fields, or click the Clock icon and set times using your mouse. (See Displaying Start and End Times below for details.)
- The Duration field displays the difference between the starting and ending times. You can set the times using the arrows beside the field. Or you change the Duration field by entering numbers into the Days, Hours, or Minutes areas. If, for example, you have an event that starts at 5:00 PM and ends at 6:00 PM, the duration field will now automatically say: "1 hour." If you click in the Duration field and change the time from 1 hour to 1 hour and 30 minutes, the End time field automatically displays the change and now reads: 6:30 PM.
- Start Date allows you to indicate the starting date of the event. This field automatically displays the date currently selected on your calendar (or today's date). Enter the starting date of your event in the Start Date field, or click the box to the right of the field to access the Quick Date box.
- The fields labeled Repeat Until, Repeat For, and Repeat Rule are used to specify the dates and times of any recurring event. To use this feature, you must first select an interval from the Repeat Rule drop-down menu to make the other two fields active. Then select either Repeat Until and enter a date, or Repeat For and specify a number of intervals the event is to be repeated. More detailed settings can be entered by clicking Advanced Repeat Rule. (See Using Advanced Repeat Rules for more information.)