Address Book and Mail Merge

To use the Address Book and Mail Merge feature in PrintMaster you can create a contact list from scratch or import an existing contact list in .csv file format. A video tutorial for the Address Book feature exists on the following link:

Address Book and Mail Merge

To create an Address Book from scratch follow these steps.

1. Select the project type you wish to personalize with names or addresses

2. In the left hand Design Tools navigation select Text

3. From the Text tools option select Address

4. You should now see the Address Book. Select Add to create a New Contact

5. Fill out the New Contact details and select Save.

6. To create another contact select Add again. To change a contact select Edit, to delete a contact select Delete.

To import an Address Book from an existing .csv file format follow these steps.

1. Select the project type you wish to personalize with names or addresses

2. In the left hand Design Tools navigation select Text

3. From the Text tools option select Address

4. You should now see the Address Book. Select Import to import your contacts

5. Select Browse to find the .csv file you would like to import

6. Open the .csv file and you will see the Import Contacts dialogue

7. If your .csv file contains a Header Row with names or other data designations you can have that row removed from the import process by changing the Header Rows field

8. Next you must assign each of the columns a name. On the right side you can assign each column to a matching address book field by using the pull down menu option under the Name column.

9. Assign each column you wish to import into PrintMaster a name and select Import.

To place a contact details into a project follow these steps:

1. In the left hand Design Tools navigation select Text

2. From the Text tools option select Address

3. You should now see the Address Book

4. From the Address Book select the Contacts that you would like to include in your project

5. Next add a text box to the project by selecting the Add option from the Text tools option

6. To add a name and address from your Address Book select the First Name from the Field next to the Address button.

7. With the text cursor in the text box where you want to place the First Name, select the Insert button. Continue this process to add the Last Name, Address 1 and remaining address fields.

8. You may need to increase the Font size to make it easier to read. Select the Size option under the font name and choose a larger font size.

9. Print Preview your project to make sure all of the Fields are properly displayed by selecting the File / Print at Home option and Preview.

10. When asked to apply mail merge contacts to your document select Yes.

Related Topics

Using PrintMaster